Transparent pricing. No surprises.
Our pricing is event-type-driven, not hourly. You know what you're getting before you sign anything. And it all starts with a free event impact plan, so you know exactly what your event should cost before committing.
Every estimate separates service fee, venue, catering, production, and optional add-ons before you commit.
0
Hidden fees
48h
Plan window
Why we don't charge hourly
Hourly billing creates the wrong incentives. The vendor that charges by the hour benefits from complexity. We benefit from efficiency — we've done this enough times that we know exactly what each event type requires. Fixed package pricing means you know your number up front.
What's always included
- Project management and dedicated account manager
- AI-powered audience intelligence and targeting
- Venue sourcing (3 options with pricing)
- Full day-of on-site management
- Post-event deliverables (CRM data, photos, analytics)
Event packages
Starting prices reflect standard scope. Complex requirements, premium venues, or tight timelines may adjust pricing. All events start with a free impact plan.
Meetup Package
80–500 attendees
Full-service meetup production. From venue sourcing to post-event follow-up.
- Venue sourcing and booking
- Speaker sourcing and management
- AI-powered audience targeting
- Invitation and promotion campaign
- Luma event setup and management
- On-site check-in and AV management
- Professional photography
- Post-event attendee data and report
Conference Package
500–2,000 attendees
Full-scale conference production with multi-track programming, Digital Zone, and VIP management.
- Everything in Meetup Package
- Multi-track programming and session management
- Keynote stage design and AV production
- Speaker travel and green room management
- VIP dinner coordination (up to 60 guests)
- Digital Zone interactive exhibition design
- Press and media coordination
- Sponsor management and booth assignments
- Conference-grade photography and video
- Same-day highlight reel option
Product Launch Package
50–300 attendees
High-impact launch event priced for demo stations, press prep, fast content turnaround, and post-event lead scoring.
- Venue with demo stage capability
- Live demo station design and setup
- Press list curation and pre-launch briefings
- Developer community seeding (Slack, HN, GitHub)
- On-site demo staffing (briefed on your product)
- Social media content capture and publishing
- 24-hour highlight video turnaround
- Post-event lead scoring and CRM data
Add-on services
Add any of these scoped workstreams to any package.
ICP sourcing
LinkedIn Contact Sourcing
500 verified contacts matched to your ICP with human-reviewed titles and company fit.
Starts at $1,500
Executive room
Executive VIP Dinner
Private dinner planning for up to 30 guests, including venue flow and guest management.
Starts at $4,000
Recap footage
Professional Videography
Event recap footage, speaker clips, and social-ready edits for post-event distribution.
Starts at $2,500
Broadcast lane
Live Streaming Setup
Broadcast-quality capture, audio routing, stream testing, and live technical direction.
Starts at $3,000
Check-in system
Branded Badge Program
Badge, lanyard, and check-in design system matched to your event identity.
Starts at $800
Promo assets
Social Media Design Package
15 reusable assets for invitations, speaker announcements, and recap posts.
Starts at $1,200
Speaker travel
Airport & Travel Concierge
Arrival support and itinerary coordination for executives, speakers, and investors.
Starts at $600/person
Attendee follow-up
Post-Event Email Sequence
A branded sequence that moves attendees into the right next step within 24 hours.
Starts at $800
Registration path
Event Landing Page
A conversion-focused registration page with agenda, speakers, proof, and tracking.
Starts at $1,500
Leadership readout
ROI Analysis Report
Pipeline, attendance, and audience-quality analysis your leadership team can use.
Starts at $500
Global access
Simultaneous Translation
Interpreter coordination and technical setup for multilingual or international audiences.
Starts at $2,000/language
Founder content
Podcast Recording
On-site recording for panels and founder conversations.
Starts at $1,800
Events are not a cost. They are a channel.
A LinkedIn campaign targeting VP Engineering costs $15–40 per click. Getting them to read your ad: $1,000+. Getting them to respond: near impossible. A well-run 150-person meetup puts you in front of 30 of the right VPs Engineering — face to face, in a context where they're genuinely interested in what you're saying. The conversion rate isn't comparable.
Traditional Channels
- LinkedIn Ads$50K/month
- Content$20K/month
- Cold outreach2% reply rate
One SF Event
- All-in cost$20K
- Target attendees150
- Enter sales process30%+
These are actual averages from our post-event analytics across 100+ events.
Not sure which package fits?
Get a free event impact plan. We'll analyze your goals, audience, and budget and tell you exactly what format and scope makes sense — before you commit to anything.
Frequently asked questions
These are starting prices for standard scope events. Your actual quote depends on attendee count, venue preferences, timeline, and add-on services. We provide a fixed quote after your free impact plan call — no hidden fees.
Yes. Our standard structure is 50% deposit to begin, 25% at the 4-week mark, and 25% within 7 days of the event. For events over $50K, we can customize the payment schedule.
Venue rental, catering, and any third-party vendor costs (photographer, AV equipment, etc.) are separate from our service fee. We present all vendor quotes transparently so you approve each expense.
Absolutely. Many of our clients start with a single meetup, see the results, and move to a conference series within 12 months. We love long-term relationships and offer repeat-client pricing.
Yes, for clients running 4+ events per year, we offer retainer arrangements that include priority scheduling, dedicated account management, and volume pricing.