Meetup Management
SF Event Factory handles every moving part of your meetup so your team shows up ready to connect, not scrambling to coordinate. We source the right venue in SoMa, Hayes Valley, or Mission Bay, curate speakers who draw your exact target audience, and run a multi-channel promotion campaign that fills seats with practitioners — not just tire-kickers. On the day, our on-site crew manages AV, registration, catering, and timing. After the event, you receive a clean attendee CRM export, photo assets, and an engagement analytics report — everything your sales team needs to follow up with confidence.
SF Event Factory handles every moving part of your meetup so your team shows up ready to connect, not scrambling to coordinate. We source the right venue in SoMa, Hayes Valley, or Mission Bay, curate speakers who draw your exact target audience, and run a multi-channel promotion campaign that fills seats with practitioners — not just tire-kickers. On the day, our on-site crew manages AV, registration, catering, and timing. After the event, you receive a clean attendee CRM export, photo assets, and an engagement analytics report — everything your sales team needs to follow up with confidence.
Key features
AI Audience Intelligence
We use our proprietary AI tools to identify and source your ideal attendees from LinkedIn and community databases before outreach even starts.
Venue Sourcing & Negotiation
Access to our vetted network of 40+ SF venues. We match capacity, vibe, and budget — then negotiate contract terms on your behalf.
Speaker Curation & Management
We identify speakers who attract your target audience, handle outreach, briefings, and day-of logistics so they show up prepared.
Registration & Ticketing
Branded registration page, waitlist management, and automated confirmation sequences — all configured and monitored by our team.
Multi-Channel Promotion
Email campaign, LinkedIn event, community newsletter placements, and targeted paid social ads to fill every seat with the right people.
On-Site Crew & AV
Day-of coordinator, registration desk staff, AV technician, and catering liaison — so your team never has to chase down a microphone.
Attendee CRM Data
Every registered and checked-in attendee delivered as a clean CSV or CRM-ready export with enriched company and LinkedIn data.
Photography Package
Professional photographer on-site. Edited gallery of 50+ images delivered within 72 hours of the event.
Post-Event Analytics
Attendance rate, audience breakdown by seniority and company, engagement heatmap, and ROI projection for your next event.
Social Content Package
3–5 ready-to-post social assets (highlight reels, quote cards, recap captions) tailored for LinkedIn and Twitter/X.
Our process
Discovery Call
We align on your audience, goals, budget, and preferred date. Our AI audience scanner runs in parallel to identify your ideal attendee profile.
Venue & Speaker Booking
Within 48 hours we present 3 venue options and a speaker shortlist. You approve; we book and contract everything.
Promotion Launch
Registration page goes live. Email, LinkedIn, and community campaigns kick off 3 weeks before the event.
Event Day Execution
Our crew handles setup, registration, AV, and run-of-show. You focus on networking and presenting.
Post-Event Delivery
Within 72 hours: attendee CRM export, photo gallery, analytics report, and social content package. Your sales team is ready to follow up.
Ready to plan your meetup management?
From first call to event day in 4 weeks. We run production in parallel so nothing blocks anything else.