Conference & Summit Management
SF Event Factory produces conferences and summits that become the defining event of their category. We manage every layer: multi-track programming and speaker acquisition, sponsorship prospecting and fulfillment, venue operations at Moscone-scale or boutique SoMa spaces, attendee acquisition campaigns, and on-site execution with a dedicated event operations team. Our AI-powered audience intelligence platform helps you target the exact seniority mix and company profiles you need in the room. Post-event, you receive a full analytics dashboard, enriched attendee dataset, and sponsor impact report — the data your team needs to prove ROI and plan year two.
SF Event Factory produces conferences and summits that become the defining event of their category. We manage every layer: multi-track programming and speaker acquisition, sponsorship prospecting and fulfillment, venue operations at Moscone-scale or boutique SoMa spaces, attendee acquisition campaigns, and on-site execution with a dedicated event operations team. Our AI-powered audience intelligence platform helps you target the exact seniority mix and company profiles you need in the room. Post-event, you receive a full analytics dashboard, enriched attendee dataset, and sponsor impact report — the data your team needs to prove ROI and plan year two.
Key features
Multi-Track Programming
We design your conference agenda — keynotes, breakouts, panels, workshops — aligned to your audience's most pressing interests and your strategic goals.
Speaker Acquisition
From identifying candidates to handling travel, green-room logistics, and speaker prep sessions, we manage the full speaker relationship.
Sponsorship Sales & Fulfillment
We build your sponsorship tiers, create the prospectus, and manage sponsor relationships from pitch to post-event fulfillment report.
Venue Operations
Full venue liaison including catering, A/V production, room setup, signage installation, and day-of crew management across all spaces.
AI Attendee Targeting
Our audience intelligence platform builds a target attendee list by seniority, company size, and tech stack — then drives the acquisition campaign.
Registration & Badge System
Custom registration flow, tiered ticketing, badge printing, and check-in management for queues of any size.
Live Streaming & Recording
Studio-quality livestream for virtual attendees and full session recording for post-event content repurposing.
On-Site Production Team
Dedicated conference director, stage managers, AV technicians, registration crew, and runner staff throughout the event.
Enriched Attendee Dataset
Full attendee list enriched with LinkedIn, company size, funding stage, and job function — CRM-ready within 48 hours of close.
Post-Event Analytics Dashboard
Session attendance, NPS scores, sponsor booth traffic, lead capture metrics, and ROI calculations delivered as an interactive report.
Our process
Strategy & Scope
We define the conference vision, audience targets, programming structure, and success metrics in a shared strategy document.
Speaker & Sponsor Acquisition
Speaker outreach begins week 2. Sponsorship prospectus goes to market simultaneously. Both tracks run in parallel.
Attendee Acquisition Campaign
Multi-channel campaign launches 10 weeks out: email, LinkedIn, partner newsletters, paid social, and PR outreach.
Production & Logistics
Venue walkthroughs, AV engineering, catering coordination, signage, and on-site logistics finalized 3 weeks before event day.
Event Execution & Post-Delivery
Our production team runs the full event. Within 5 business days: analytics dashboard, enriched attendee data, and sponsor reports delivered.
Featured case study
Nexus AI
AI Infrastructure Showcase — SoMa Tech Hub
Read case study →Ready to plan your conference & summit management?
Conferences require more lead time — typically 12–16 weeks for full production. We can compress to 8 weeks for experienced clients.